Site Sourcing software & services make events easy.

When trying to find the perfect spot for your event, the process can be daunting.

Planner Hero offers a personalized portal to manage, source, and track your global event portfolio. From elite executive experiences to massive citywide extravaganzas.
Self-service or Full-service.
Schedule a Demo

Let us handle your site sourcing.

Our experienced site sourcing team can multiply your in-house capacity.

White-glove service to extend capabilities.

After 25 years and countless engagements, Planner Hero has the team and experience to save our clients time, money and mitigate risk.

We customize our strategy based on each client's specific event needs. Utilizing our extensive industry knowledge and relationships, as well as our cutting-edge RFP technology, our team of site sourcing professionals help planners find the perfect hotel for their event.

We do all the research, manage the communication with the hotels, and provide a comprehensive report so you can make an informed decision.

Let us do the work so that you can focus on the bigger picture!

We provide all of this at no cost to you.

Request Full Service Help

Site Sourcing Process:

  • Consult with a planner on goals & objectives
  • Build a comprehensive RFP
  • Research locations and specific hotel properties
  • Collect & vet proposals from hotels
  • Deliver a thorough report
  • Negotiate with venues

Planner Hero App

Software for event planners that need to do more with less.

Self-service event management technology

When trying to find the perfect spot for your event, experience, or activation, the choices and the process can be daunting. Planner Hero offers a personalized portal to manage, source, and track your global event portfolio. From elite executive experiences to massive citywide extravaganzas, the tool allows the planner or strategic marketer to determine the best course of action in a streamlined manner.

The sleek navigation, rapid search options, and user-friendly design reduce clicks and get planners to availability faster. Not only does this tool allow you to build an event, conference, or convention RFP in a matter of moments (whether simple or complex), but it offers an unbiased selection of some of the most sourced venues with real-time results.

The tool’s dashboard allows planners to track the rapid RFP responses and quickly pivot if needed. Consider it a speed-dating and matchmaking tool for events! On top of that, the options are easily downloadable or may be shared in a live web report with other key stakeholders.

On the same token, Planner Hero makes life simpler for hotels. The streamlined response format helps hotels respond more efficiently. Hoteliers have claimed that they respond to Planner Hero RFPs first because of the ease. With hotels operating with a lower headcount and everyone trying to do more with less, Planner Hero helps hotels be responsive and creative at the same time.

The tool is highly intuitive, and as a result, minimal training is required; however, the Planner Hero team provides customized support and training to ensure that each customer is maximizing the power of the tool and as well as the results for your one-time event or your whole strategic meetings management program.

Site Sourcing shouldn't be something you stress about.

"PlannerHero's RFP Tool is super user friendly and easy to navigate. In comparison to other RFP tools and systems, I definitely prefer it!"

Calvin Anderson

Sales Manager @ Graduate Hotel Eugene
"Planner Hero is a secret weapon for sourcing. The hotel intel, comprehensive dashboard views and sensitive, responsive support team are assets that every planner needs in their arsenal."

Wendy Engen

Meeting Planner @ Avanade

Ready to upgrade your
event planning process?

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